POLICIES AND PROCEDURES

EMERGENCY, SERIOUS INJURY, ILLNESS OR DEATH

The following action should be taken in the event of a serious accident or emergency during any Girl Scout activity, not just on council-owned sites.

VOLUNTEER’S RESPONSIBILITIES

• Secure services of trained medical professional or first-aider on site and give priority to providing all possible care to victim(s).

• Permit no disturbance of victim(s) or surroundings.

• Retain a responsible adult at the scene.

• Secure doctor, ambulance, police and/or clergy as appropriate. (You are responsible until police assume responsibility.)

• Parent/guardian notification:

  • report nature of emergency

  • condition of victim

  • secure parent/guardian wishes regarding:

    • medical treatment

    • hospitalization transportation

    • personal attendance

• Council notification. After notifying parents/guardians and emergency authorities, council staff must be notified of any serious accident or injury. Please use the emergency pager to contact your regional director. If no response is received, please contact the regional director of an adjacent region using the pager numbers listed above.

• Exercise care that any statement made orally or in writing reflects only the facts of the incident.

• Statements should only be made to the family, the authorities, medical personnel and the appropriate paid staff members. (The communication manager handles all media releases.)

• Only designated paid staff or council representatives may speak for the council.
  
  FILE AN ACCIDENT REPORT FORM WITHIN 24 HOURS OF AN INJURY.

COUNCIL REPRESENTATIVE RESPONSIBILITIES AFTER EMERGENCY NOTIFICATION

Please provide a written, detailed description of the circumstances of the emergency, including names and contact information of persons involved and personal insurance information if applicable.

Information for report and follow-up: (exact descriptions and records).
 

• insurance representative

• attorney or other appropriate officials

• Girl Scouts of the U.S.A.

Please send copies of all reports and records to Girl Scouts of Western Ohio in care of the regional director.

APPLESEED RIDGE - 1870 Robb Ave., Lima, OH 45805
BUCKEYE TRAILS - 450 Shoup Mill Rd., Dayton, OH 45415
GREAT RIVERS - 4930 Cornell Rd., Cincinnati, OH 45242
MAUMEE VALLEY - 2244 Collingwood Blvd., Toledo, OH 43620

Records need to be retained seven (7) years or until person involved has reached legal age.